Data privacy statement
1. Name and address of the controller
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:
Phone: +49 511 67 47 0
2. Name and address of the Data Protection Officer
The Data Protection Officer of the controller is:
Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.
3. Collection of general data and information
The website of KEYMILE GmbH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website, (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address).
When using these general data and information, the KEYMILE GmbH does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the KEYMILE GmbH analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
Cookies cannot be used to start programs or transmit viruses to a computer. Information contained in the cookies help us to facilitate navigation of our website and for of our web pages to be displayed correctly.
We never share your data with third parties or link your data with other information without your consent.
The data subject can prevent our website from enabling cookies at any time by clicking on the appropriate setting in the internet browser used and therefore permanently prevent cookies from being enabled. Furthermore, cookies already created can be deleted at any time via an internet browser or other software. This is possible in all standard internet browsers. If the data subject disables cookies in the internet browser used, it may not be possible to use all the functions our website offers.
5. SSL encryption
We use state-of-the-art encryption (e.g. SSL) via HTTPS to protect your data during transmission.
6. Registering on our website/extranet/InfoPortal
7. Contact possibility via the website
The website of the KEYMILE GmbH contains information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.
8. Data protection for applications and the application procedures
The data controller shall collect and process the personal data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by means of a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Other legitimate interest in this relation is, e.g. a burden of proof in a procedure under the General Equal Treatment Act (AGG).
9. Deleting or locking data
We adhere to principles of data avoidance and data economy. Therefore, we only store your personal data until the purposes stated here have been achieved or to comply with the many storage periods prescribed by the legislator. The data concerned is locked or deleted routinely as per statutory regulations once the purpose concerned no longer exists or relevant terms have elapsed.
10. Data protection provisions about the application and use of XING
We have placed XING functions on our website. If you visit the website, your web browser will briefly connect to the servers belonging to XING AG, Dammtorstrasse 30, 20354 Hamburg, Germany (XING) via the XING functions (e.g. to calculate the counter value). We would like to point out that XING has not disclosed to us the content of the data transmitted or what it is used for. You can find more information at: https://www.xing.com/app/share?op=data_protection
11. Data protection provisions about the application and use of LinkedIn
12. Data protection provisions about the application and use of YouTube
13. Data protection provisions about the application and use of Google Maps
14. Data protection provisions about the application and use of Matomo
On this website, the controller has integrated the Matomo component. Matomo is an open-source software tool for web analysis. Web analysis is the collection, gathering and evaluation of data on the behaviour of visitors from Internet sites. A web analysis tool collects, inter alia, data on the website from which a data subject came to a website, which pages of the website were accessed or how often and for which period of time a sub-page was viewed. A web analysis is mainly used for the optimization of a website and the cost-benefit analysis of Internet advertising.
The software is operated on the server of the controller, the data protection-sensitive log files are stored exclusively on this server.
The purpose of the Matomo component is the analysis of the visitor flows on our website. The controller uses the obtained data and information, inter alia, to evaluate the use of this website in order to compile online reports, which show the activities on our Internet pages.
Matomo sets a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, an analysis of the use of our website is enabled. With each call-up to one of the individual pages of this website, the Internet browser on the information technology system of the data subject is automatically through the Matomo component prompted to submit data for the purpose of online analysis to our server. During the course of this technical procedure, we obtain knowledge about personal information, such as the IP address of the data subject, which serves to understand the origin of visitors and clicks.
The cookie is used to store personal information, such as the access time, the location from which access was made, and the frequency of visits to our website. With each visit of our Internet pages, these personal data, including the IP address of the Internet access used by the data subject, are transferred to our server. These personal data will be stored by us. We do not forward this personal data to third parties.
The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the used Internet browser would also prevent Matomo from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Matomo may be deleted at any time via a web browser or other software programs.
In addition, the data subject has the possibility of objecting to a collection of data relating to a use of this Internet site that are generated by Matomo as well as the processing of these data by Matomo and the chance to preclude any such. For this, the data subject must set an opt-out cookie. The opt-out cookie that is set for this purpose is placed on the information technology system used by the data subject. If the cookies are deleted on the system of the data subject, then the data subject must call-up the link again and set a new opt-out cookie.
With each setting of the opt-out cookie, however, there is the possibility that the websites of the controller are no longer fully usable for the data subject.
Further information and the applicable data protection provisions of Matomo may be retrieved under https://matomo.org/privacy/.
15. Data protection regulations on using Google reCAPTCHA
KEYMILE GmbH uses Google Inc.’s (Google) reCAPTCHA service to protect your orders submitted by an online form. The purpose of reCAPTCHA is to identify if entries are being made by a human being or fraudulently via a robot. The query includes sending the IP address and any other data required by Google for the reCAPTCHA service to Google. Your details are transmitted to Google and used for this purpose there. By using reCAPTCHA, you consent to the recognition you provide being incorporated into the digitisation of old processes. If IP anonymisation is applied on this website, your IP address is truncated beforehand by Google within the member states of the European Union or in other states who are signatories to the Agreement on the European Economic Area. The full IP address will only be transmitted to a Google server in the US and truncated there in exceptional cases. Google will use this information to analyse your usage of this service on behalf of this website’s data controller. The IP address transmitted by reCAPTCHA from your browser will not be amalgamated with other data from Google. Google’s data protection regulations apply to this data.
For further information on Google’s privacy policies go to: https://www.google.com/intl/de/policies/privacy/.
16. Linked websites
17. Data transmission to third parties
We normally use your personal data to answer any enquiries from you, process your order or give you access to special information or offerings. As a result, we might need to share your data with our affiliated companies or external service providers in order to process the data connected with the order.
We will not sell your personal data to third parties or market it elsewhere. Data is only transmitted to non-EU countries for purposes associated with processing order data and only insofar as a) such transmission is permitted by law and b) the special conditions for transmitting the data to a non-EU country apply, in particular that the importer of the data guarantees an appropriate level of data protection based on the EU’s standard contract clauses for transmitting personal data to data order processors in non-EU countries. This is based on the specifications of the Federal Data Protection Act (Bundesdatenschutzgesetz) and the German Telemedia Act (Telemediengesetz).
18. Your rights to information, correction, locking, deletion and objection
You have the right to receive information on any of your personal data stored by us at any time. You also have the right to have your personal data corrected, locked, or deleted, apart from when data must be stored for business purposes. Please ask our data protection officer about these issues. You can find the contact info above.
In order to ensure that data can be locked at any time, this data must be kept in a lock file for control purposes. You can also demand the data be deleted as long as no statutory regulations apply stating that this date must be archived. Should such a stipulation apply, we can lock your data on request.
You can make changes to or revoke any consent by notifying us with effect for the future.
19. Amendment to our data protection regulations